There are dozens upon dozens of jobs that need to be finished before your business can fully comply with all the standards established by third parties like regulatory authorities and clients. These tasks span many departments inside the firm and cannot be completed by a single person. We need an efficient and complete team of compliance experts for the procedure.
Important Topics to Discuss
Most instances of compliance failure can be directly attributed to poor planning and communication. You must quickly gather your compliance team and discuss all the key concerns to avert these difficulties.
Email Security
Your company receives and sends hundreds of emails every day. To secure all these emails and shield their contents from hackers’ prying eyes, you need a trustworthy encryption system.
Encryption of Data
In order to prevent the theft or exposure of sensitive information like customer data, credit card information, and other data, all data collection processes must be foolproof.
Firewalls
Knowledgeable hackers can bypass some firewalls. You need to update to a multi-level system if you are still using one of these older styles of screens since newer firewalls offer a far greater line of defense against unauthorized intrusions.
In the event of a system breakdown or some form of cyberattack, data backups are your lifeline. It’s crucial to create backups and store them in a secure location that conforms to regulatory requirements.
Data Storage and Accessibility
Authorized employees only in your company should have access to sensitive data. To reduce data breaches, there must be a reliable method of limiting access to your information.
Physical Entry
We must not ignore physical security precautions in maximizing digital security. Upon their departure, each employee should wipe clean their Laptop. Screen filters may be necessary for some workstations containing sensitive data.
Officer in Charge of Internal Compliance Duties
You need an internal compliance officer and a highly qualified IT compliance team. Their main responsibility is monitoring the team and making sure everyone follows compliance standards, such as locking their systems when they leave their workstations and exercising caution when using sensitive company information like credit card numbers.
The duties of the internal compliance officer also include routine employee training. The best way to keep employees informed about the constant threats online is with quarterly training. New employees should receive full training on compliance procedures when they join the organization.
The internal compliance officer will also be in charge of keeping track of compliance-related material, including backup plans and communication standards.
Compliance Delegation to an MSP
Even businesses that have nothing to do with the IT industry still need to comply with a plethora of IT laws. There’s no need to be concerned if you don’t have an internal IT team or your workforce has the knowledge or experience necessary to complete the task. Managed service providers, or MSPs, can manage these technological issues for you. Give us a call, we can have a group of compliance specialists visit your company and make sure you’re doing everything by the book. We will take care of any regulatory authority obligations you have, whether they are for HIPAA, PCI DSS, GDPR, NIST, or another regulatory body. In addition, our team will coordinate with your business directly to cover all bases.